A professional email client.
A complete marketing workspace.

Bulk email campaigns

Send a personalized email to several lists at once. Review it before sending and pick up where you left off if you pause.

• Plain-text and HTML campaigns
• Multiple contact lists per campaign
• Campaign-specific reply-STOP unsubscribe and reporting
• Attachments, signatures, and test sends
• Automatically retry temporary delivery failures with increasing waits
• Set a sending delay or repeat the campaign after it finishes
• Occasion campaigns for birthdays, anniversaries and custom dates
• Background sending with tray notifications

Birthday and occasion emails

Set up a message once and send it automatically when the right date comes around.

• Use a birthday, a fixed date or a custom contact date.
• Choose a template per language and a default template.
• Save a draft, start the schedule, or optionally send missed occasions when the app reopens.

Unlimited SMTP, IMAP & POP3 accounts

Connect as many sending and receiving accounts as you need. Provider sending limits and configured daily limits still apply.

• SSL, TLS, and STARTTLS support
• Direct account setup with optional Test Connection
• Campaign, test-mail, and Compose usage tracking
• Per-account daily limits and overrides
• Bulk edit, import, export, and account testing
• Guided Gmail SMTP setup
• Presets for Gmail, Outlook.com, Microsoft 365, Yahoo, GoDaddy and Proton Mail; provider setup may be required
• Rotate selected SMTP accounts for campaigns and set a daily limit for each sender.

Personalization and Spintax

Add details from each contact, such as a name. Use Spintax to pick from several versions of a phrase.

• Built-in and custom contact variables
• One-click variable insertion
• Saved Spintax preset manager
• Manual {Hello|Hi|Greetings} syntax
• Safe empty values for missing personalization
• Personalization in templates and campaigns

Reply-to-unsubscribe

Let people opt out by replying with an exact keyword you choose, such as STOP.

• Set reply keywords and footer messages in multiple languages.
• Enable monitoring in Settings and choose which campaigns display the footer.
• Matching replies update subscription status and appear in the campaign report.

Automatic bounce handling

Review delivery failures and stop sending to confirmed invalid addresses that match an AeroMailer send.

• Enable or disable monitoring in Settings
• Automatically suppress confirmed invalid recipients matched to an AeroMailer send
• Review ambiguous failures instead of treating every 5.x code as an invalid address
• Mark bounce records as Spam, Suppression, or Clean
• Continue monitoring when AeroMailer runs in the system tray

One inbox for IMAP and POP3

Read and organize mail from several accounts in one place. Choose a Classic, Chat or List view.

• Classic, Chat and List inbox layouts
• IMAP and POP3 receiving accounts with import and export
• HTML email, inline images, and attachment viewing
• Individual replies with CC, BCC, templates, and attachments
• Send individual messages later and see them in Calendar
• Inline email translation through an optional configured provider
• Calendar, Tasks, vCards, and standard ICS and EML file support
• Right-click actions and bulk message selection
• Reply all, forward, and forward as an attachment
• Labels, snooze, mute, archive, and important markers
• AI summaries and email safety checks
• Automatic inbox refresh while the app is running
• Optional desktop notifications for new incoming email
• Search across accounts, download older mail in batches and save drafts
• Open .eml or .emlx files and make AeroMailer your default mail app

Advanced Inbox Search & attachment filtering

Combine sender, recipient, subject, keywords, date, size and folder filters. Choose Has attachment to find messages with files.

Advance Action

Use the Inbox right-click menu to reply, forward, label, snooze or move a message. Bulk-select messages to organize them together.

Email security and encryption

See warnings about incoming mail and protect compatible messages with optional OpenPGP. A clean scan does not guarantee safety.

• Attachment Scanning with ClamAV and definition updates
• Optional Google Web Risk scans of email links only
• Manual EmailRep or IPQS sender-address reputation checks
• Verify email safety to review headers and rescan attachments
• Your own API keys for online checks; provider quotas and charges apply
• Email syntax/MX, sending-domain, and SMTP verification tools
• Local sender authentication and suspicious-content warnings, plus certificate revocation checks
• Optional OpenPGP signing and encryption for compatible individual mail

Email and domain checks

Check addresses and sending setup before using them in a campaign.

• Check address format and the domain’s mail records (MX), not whether the individual mailbox exists.
• Check sending-domain records and test SMTP connections.
• Generate sample addresses for testing and optionally check their domains.

Auto replies and Visual Builder

Use simple rules, an AI Agent or a visual workflow to decide what happens when an email arrives.

• Visual branches for sender, domain, subject, body, and language
• Reusable AI Agent and Rule Agent actions
• Draft saving, undo/redo, and dry testing without sending
• AI agents with your prompts, managed knowledge, and conversation context
• Assign multiple agents or rules to accounts without conflicting modes
• Custom business hours and localized off-hours replies
• Contact-language matching with a configurable fallback
• Selected attachments, contact notes, and activity history
• Send to email actions: forward incoming mail or send a custom message
• Date and occasion conditions can send a template or update a contact field

Auto Forward

Route incoming messages by sender or keyword. Forward the original or send your own message to one or more addresses.

• Configure rules in Settings > Auto Forward
• Apply rules to one receiving account or all accounts
• Combine sender and keyword conditions with OR or AND matching
• Forward the original email and its attachments as an attached .eml file
• Send separate messages to multiple recipients
• Enable or disable rules and review recent delivery history
• Uses a connected receiving account and SMTP; no AI key required
• New mail only, while AeroMailer is running, including in the system tray

Contact Book and suppression

Keep contact details, lists and permissions together. Exclude people who shouldn’t receive a campaign.

• Manual, CSV, and TXT contact import
• Custom personalization fields
• Bulk edit, delete, suppress, and restore
• Country, purpose, consent, and verification filters
• Contact-list import and export
• Save contacts with or without a list, and reorder them without affecting Contact Sync
• Contact Sync across supported Odeysoft apps
• Optional address autocomplete and automatic saving of new incoming or outgoing contacts

Advanced Contact Book filters

Narrow a contact list by combining filters such as country, consent, subscription status, verification and custom variables.

Advanced Variables

Create text, number, yes/no, date and single- or multiple-choice contact variables. Insert them in personalized emails and templates.

Email templates and visual editing

Start with 100+ built-in templates or create your own. Edit the design, preview it and save it for later.

• WYSIWYG and visual layout editors
• 100+ editable HTML and plain-text templates
• HTML import, live editing, and export
• Text, image, button, spacing, border, and margin controls
• OpenAI, Claude, or Gemini support
• AI writing, design, and modification
• Reusable image-enabled signatures
• Photo templates and built-in designs that save as editable copies

Email signatures

Add the right sign-off without rewriting it for every message.

• Create HTML, plain-text, image or hand-drawn signatures.
• Set defaults for specific sending accounts or recipients.
• Choose separately whether a rule applies to individual email or campaigns.

Digital contact cards (vCards)

Share contact details as a standard file or a scannable QR code.

• Create and export a .vcf card or download a QR image.
• Assign a default card per account and attach it to individual messages.
• Save a vCard you receive to Contact Book.

Campaign reports and Excel exports

See what the mail server accepted, what failed and what’s still pending. Export recipient-level details when you need them.

• Real-time campaign progress
• Recipient-level delivery status
• Campaign unsubscribe events and totals
• Accepted, failed, skipped and retry totals; SMTP acceptance does not confirm inbox delivery
• Excel report export
• Persistent reporting after app restart
• Campaign-complete desktop notifications

Google Analytics 4

Connect a GA4 property to see website visits and events from your tagged email links.

• Hourly, daily, weekly, and monthly filters
• Sessions and active-user trend charts
• New versus returning visitor chart
• Campaign traffic and key-event table
• Encrypted credential storage
• Analytics page appears only when enabled

AI Assistant and reply approvals

Ask for help drafting work or understanding reports. Review proposed changes and choose whether AI replies need approval.

• Create campaign drafts, Rule Agents, emails, and settings changes for review
• Read app data and reports to answer questions and analyze results
• Upload supported files to provide context for your request
• Remember preferences and work across chats
• Review sending and destructive actions before they are applied
• Optional manual approval queue for AI auto replies
• Optional AI writing, translation and workflow generation use the configured provider

Local MCP server

Let a compatible AI client on the same computer work with AeroMailer through Model Context Protocol (MCP).

• Turn on MCP Access in App Preference and connect with a private token.
• Read permitted contacts, cached mail and reports. Credentials and private keys are never shared.
• Review and approve every proposed change inside AeroMailer. MCP is separate from the built-in AI Assistant.

Calendar, tasks and reminders

Plan your work and see scheduled messages and campaigns in one place.

• Use day, week, month or agenda views. Show upcoming sends, past campaigns, birthdays and custom contact dates as needed.
• Create events, recurring tasks, subtasks and reminders with optional sound.
• Import and export events and tasks in standard .ics files.

Desktop settings and activity

Run AeroMailer on Windows or macOS, keep your workspace locally and adjust how the app looks, sounds and runs.

• Windows and macOS installers
• Nine app languages, including English, Simplified Chinese and Malay
• Local real-time SQLite persistence
• Operating-system credential vault
• Startup, background, and tray controls
• License activation, expiry checks, and update alerts
• Overview dashboard, workspace search and live Activity Monitor
• Classic or Office layout, seven color palettes and Light, Dark or Follow Device mode
• Separate sounds for mail, system notifications and planner reminders, plus spell check

App themes, color palettes & Inbox views

Choose the Classic or Office app layout, one of seven color palettes, and a Classic, Chat or List Inbox. Use Light, Dark or Follow Device mode.

Advanced App Search

Use the top search bar to jump to contacts, campaigns, agents, reports, tasks, calendar events, settings and app tools.

Backup & Transfer

Restore your workspace from an encrypted backup, or move selected data to another AeroMailer installation in a password-protected transfer file.

• Manual and hourly, daily, weekly, or monthly backups while the app is running
• Encrypted .amailer files with an optional password
• Restore backups for the same registered email, including with a different license key
• Password-protected .tfamailer transfers with selected lists, accounts, settings, and agents
• Merge imported data rather than replacing the destination workspace

Connected Odeysoft apps

Share supported contact data between compatible Odeysoft apps.

• Sync contacts with supported Odeysoft apps.
• Connect LeadsSeek through App Connection when AeroMailer detects it.