Choose a backup location and password

  1. Open Workspace → Backup.
  2. Choose a folder outside the app installation/workspace directories. The normal default is Documents/AeroMailer Backups; copy important files to another drive too.
  3. Optionally set a backup password. Simple passwords are accepted, but a stronger private password protects a stolen archive better.
  4. Save the backup settings and use the manual backup control when needed.

Files use .amailer and are opened through AeroMailer's Backup page, not as ordinary documents. A backup requires the same registered email to restore, but may use another license key for that email. Without a password, the local email/application binding is not tamper-proof protection against someone with the file and app code. Keep passwords and archives safe; a forgotten password cannot simply be ignored.

AeroMailer interface: Create scheduled backups and restore your workspace
Sample-data app screenshot. Select the image to view it at full size; your accounts and content will differ.

Schedule while the app runs

Choose Hourly, Daily, Weekly, or Monthly and inspect the displayed location, due state, history, and errors. Scheduled backup runs only while AeroMailer is open or in the tray; it is not a Windows/macOS task that runs after quit. One missed due backup catches up after the app runs again rather than creating a backlog of copies. Failures are recorded and retried after a delay.

Backup files stored outside the installation folder are not part of normal app uninstall cleanup. Uninstall cannot protect against manually deleting that folder or erasing the drive. The app does not automatically delete old backup files; manage storage deliberately.

What is included?

Backups include portable contacts/Variables/lists, settings, SMTP, IMAP, and POP3 credentials, campaigns/reports, cached Inbox data, agents/managed resources, signatures, off-hours/forwarding configuration, approval records, and assistant history/memory. Portable appearance preferences are included.

They do not clone the OS or device: license/device identity, OS startup registration, browser profiles, local pairing approvals, app source, and installed ClamAV engines/definitions are not portable workspace content. Backup schedules/paths and scanner locations remain local to the destination. Verify the review rather than assuming every external file or OS setting is embedded.

Restore safely

  1. Activate/verify the same registered email on the destination and open Workspace → Backup → Restore.
  2. Select the .amailer file and provide its password if it has one.
  3. Read the archive review. Restore replaces portable workspace data; it is not a merge. Make a current backup first.
  4. Confirm and follow the restart/recovery instructions. Do not send or synchronize contacts during a staged restore.
  5. After restart, verify accounts, lists, messages, resources, and settings before enabling automation.

Imported/restored connections and automation start paused/inactive for safety. Recheck signatures, sender/reply routing, AI, off-hours, forwarding, campaigns, and scanner readiness; release Contact Sync's review hold deliberately. Use Transfer when you want a merge rather than a replacement.

Newer workspace data

Full Backup covers planner events and tasks, vCards, individual scheduled mail, and IMAP/POP3 accounts and cached data, subject to the archive review. Protected OpenPGP keys belong in owner Backup. MCP grants and tokens are local and excluded. Review the restored account and job state before reconnecting or restarting automation.