Add receiving by itself or with sending

  1. Open Workspace → Accounts → Add Account.
  2. Choose SMTP + IMAP for a combined account or IMAP only for receiving without SMTP. IMAP is the default; select Receiving protocol → POP3 to add POP3 instead. You can also add receiving to a compatible existing SMTP account.
  3. Enter the account identity, IMAP host, port, security, username, password, and mailbox.
  4. Use the protected SMTP password only when it is available and valid for IMAP; otherwise provide the receiving password.
  5. Run the optional connection test if desired, then save. Saving IMAP validates the connection and selected mailbox.

IMAP-only accounts can receive mail but cannot send, forward, or run a reply through SMTP until sending is added. They do not consume a sending-account slot. Adding SMTP later retains the account identity and cached mail.

AeroMailer interface: Connect receiving accounts with IMAP or POP3
Sample-data app screenshot. Select the image to view it at full size; your accounts and content will differ.

What is Mailbox?

Mailbox identifies a provider folder, not an email address. Keep INBOX for normal receiving. The question-mark help includes examples such as [Gmail]/All Mail and Archive. Exact names depend on the provider. Each connection mirrors its configured mailbox, not every folder on the server.

Manage connections and cached history

Use the Receive accounts tab to edit, disconnect, import, or export. Receive-account CSV exports include the protocol but do not contain saved passwords; imports need valid supplied credentials. Disconnecting a receiving-only account removes its saved IMAP password and disables receiving, but keeps cached mail for reconnection. Gmail commonly uses imap.gmail.com, port 993, TLS/SSL.

Open Mail history sync in Inbox to monitor older-mail downloads. The saved auto-refresh interval applies while AeroMailer is open or in the tray.

Set up POP3 and protect older mail

  1. Enable POP if the provider requires it. Enter its POP3 host, port (often 995), full username, and approved password. AeroMailer requires implicit TLS/SSL for POP3.
  2. Choose POP3 only or SMTP + POP3, test, and save. POP3 does not have an IMAP Mailbox field. Reuse a password only if the same credential works for both connections.

POP3 leaves server copies in place, while read status and folders stay local. The first snapshot is older history: it does not trigger auto replies or forwarding. New deliveries can be handled by enabled Inbox features. Resuming downloads skips messages already downloaded. See provider setup for credentials.